Resourcing the Local Church Committee:
Rules of Procedure
Article – Name
The name of this committee shall be the Resourcing the Local Church Committee, Maine Conference, United Church of Christ (UCC).
Article II – Purpose
Section 1. The Resourcing the Local Church Committee shall:
- Disburse income from the Resourcing the Local Church Endowment Fund to:
- expand existing services within the church
- aid in the development of new programs within the church
- aid in the development of new services within the church
- aid in the development of new congregations
- Other services may be to:
- provide emergency funds for churches
- provide training for Interim Ministry
- provide services of a crisis counselor to assist in local church conflict resolution
- sponsor laity, clergy, and youth participation in the wider mission activities of the UCC
- assist lay leaders and clergy in attending developmental leadership training workshops
- assist churches in addressing current building needs or future building possibilities
- support conference programs that directly benefit local churches
Article III – Membership
Section 1. The membership of this committee shall consist of six people, both laity and clergy, representing the different geographical areas of the state; four laity and two clergy. A conference minister shall serve as an ex-officio member.
Section 2. Committee members, appointed by the Coordinating Council of the Maine Conference, UCC, shall serve no more than two terms of three years each, and may not be reappointed until one year has elapsed, except as indicated below in Section 4.
Section 3. Members shall be appointed on a rotating basis, with two members appoiinted each year.
Section 4. When a vacancy occurs, the Coordinating Council shall name a successor to complete the remainder of the term vacated. If such person serves a half term or less, he or she shall be eligible for appointment to a subsequent full term.
Article IV Officers
Officers shall be a chair and a secretary elected by the committee. Each year a chair shall be elected by the committee. At each meeting a secretary shall be selected on a rotating basis.
Article V – Duties
Section 1. The chair shall:
- receive and acknowledge the receipt of each application
- schedule and chair the meetings
- send copies of applications received to committee members prior to each meeting
- keep records of applicaitons received, committee decisions, and other communications
- sign all vouchers before subitting them to the Maine Conference, UCC
- prepare a report for the annual meeting of the Maine Conference, UCC
Section 2. The secretary shall:
- keep minutes of each meeting and furnish comittee members and the Conference Center with copies of the minutes, including the dates of subsequent meetings
- chair meetings in the absence of the chair; notify the Conference Center of meeting dates so that they may send notices ot committee members
Section 3. The conference minister shall:
- act in an advisory capacity
- designate a conference representative to be present at meetings in his or her absence
Article VI – Meetings
Section 1. Meetings are held semi-annually, preferably in the monts of April and October.
Section 2. Special meetings may be called by the chair to conduct additional, unexpected, or emergency business.
Section 3. Three members present shall constitute a quorum.
Section 4. A majority vote shall rule.
Article VII – Applications
Section 1. Application forms are available from the Conference Center or from a committee member.
Section 2. Criteria for evaluating applications are based on need, creativity, perceived results, completeness of application fundraising eforts reflecting the congregation’s financial commitment to the project, and funds available. Fundraising could be expected to involved not only the church membership, but also the community andor individuals concerned, as appropriate.
Secion 3. No local church or other applicant shall be granted more than $5,000.00 per calendar year.
Section 4. Before an application is submitted to the committee, a committe member, designated by the chair, shall personnally contact an appropriate representative of the applicant to discuss in detail the application and its background.
Article VIII – Finances
Section 1. Income from the Endowment Fund for the Resourcing the Local Church shall be used annually to carry out the duties of the committee as stated in Article II, Purpose, and as was originally stated in the Maine Conference capital campaign “To Gather Into ONE”.
Secton 2. The Endowment Fund shall be invested by the Board of Trustees in accordance with the Bylaws of the Maine Conference, UCC, Article VII, Section 2.
Section 3. Disbursements shall be made as voted by the committee. Vouchers shall be signed by the chair of the committee.
Section 4. The Business Manager of the Maine Conference, UCC, shall disburse the funds and keep records in accordance with the Bylaws of the Maine Conference, UCC, Article V, Section 6.
Section 5. Committee members may be reimbursed for their expenses. Expense vouchers shall be directed to the Coordinating Council.
Article IX – Ammendments
Resourcing the Lorcal Church Rules of Procedure may be amended at any duly called meeting of The Resourcing the Local Church Committee by a majority of the members present, provided that the amendment is submitted to the Coordinating Council of the Maine Conference, UCC, for approval. Any member of the Maine Conference, UCC, in good standing, may submit a recommendation for a Rules of Procedure amendment to The Resourcing the Local Church Committee for consideration.
Article X – Parliamentary Authority
Robert’s Rules of Order, Newly Revised, shall govern the proceedings of this committee in all cases not provided for in the Rules of Procedure of the Maine Conference, UCC, the Rules of the Coordinating Council, or the Rules of Procedure of The Resourcing the Local Church Committee.
Approved by the Coordinating Council on May 16, 2014